JOB PURPOSE:

Properly maintain the accounts payable process within the A/P team. Maintain current customer accounts and assist in invoicing functions. Process nationwide vendor invoices, work with assigned vendors to resolve past due invoices and reconcile monthly statements.

ESSENTIAL RESPONSIBILITIES:

• Receive, review and process invoices and purchase orders for multiple vendors in accordance with established company policies and procedures.
• Sort and distribute incoming mail.
• Prioritize payment of invoices according to cash discount potential and payment terms. Schedule payments of invoices; print and distribute checks.
• Respond to and work closely with assigned vendors to resolve past due balances.
• Reconcile vendor statements; research and correct discrepancies.
• Maintain accurate files and documentation.
• Prepare, analyze and/or review vendor accounts to explore potential discounts available and/or procedural changes that could reduce company costs.
• Open and date stamp incoming A/P mail.
• Create reports for financial review and analysis.

QUALIFICATIONS:

Education and Certifications

Required: High school diploma

Preferred: Associate’s or bachelor’s degree in accounting, finance or related field from accredited university

Experience

Required: 1+ year accounting work in public or corporate setting

Preferred: Professional work in large company setting with exposure to book accounting functions, interactions with internal and external customers, and experience in communicating data and performance measures to the management team.

Functional / Technical Competency Requirements

Required: Computer literacy, especially with Microsoft Excel; experience with ERP systems and most updated Microsoft Office software. Ability to manage multiple projects with competing deadlines. Detail oriented. Confident in suggesting process improvements to the team. Strong organization of time and workspace. Effective oral and written communication in discussing concerns and information to vendors, peers and management team. Work within a three-way match processing environment.

CORE COMPETENCY REQUIREMENTS:

• Customer Relations
• Collaborative
• Analytical Competency
• Communication
• Results Driven and Sense of Urgency

ESSENTIAL FUNCTIONS:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and talk or hear. The employee is occasionally required to lift up to 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Federal Labor Standards Act designation – Non-Exempt

Miller Pipeline retains the discretion to add to or change duties of this position at any time. This position description should not be considered all-inclusive.