JOB PURPOSE:

Perform analytical duties, auditing of accounts, and facilitating various payroll wage verification, check and advice distribution, process documentation and file maintenance. Facilitating various union benefit verification, check and advise distribution of union benefits, processing documentation, and file maintenance. Think broadly about process improvement for all areas of accounting within a dynamic organization.

ESSENTIAL RESPONSIBILITIES:

• Assist, lead, and supervise all activities necessary to process payrolls weekly, including maintaining related records.
• Act as the point of contact for any escalated payroll queries.
• Assist in answering questions and solving payroll processing issues.
• Ensure payroll information updates are done correctly and timely.
• Oversee, plan, and administer monthly union benefit payments to correct benefit and union location.
• Perform monthly and yearly audits of union benefit payments for both internal and external auditors.
• File maintenance of all union data files: Review and update union fringes and pay rates, new union setup, reporting requirements.
• Document, develop, analyze, and refine payroll procedures.
• Coach, guide, and train payroll team members on all payroll related processes.
• Maintain payroll schedule/deadlines and monitor the workloads of other team assignments.
• Has a clear understanding of payroll tax calculations and company deductions.
• Administer quarterly safety bonuses.
• Produce various financial reports for management team.
• Assist in processing yearly vacation awards, bonus plans, new hire selections, W-2 preparations, tax changes, special projects and team building.

QUALIFICATIONS:

Education and Certifications

Required: High school diploma or equivalent

Preferred: Bachelor’s degree from accredited university in accounting, finance, business management or related field.

Experience

Required: 4+ years payroll and/or accounting-related experience in a fast-paced, multi-state organization. A combination of education and experience may be considered.

Preferred: Union construction experience.

Functional / Technical Competency Requirements:

Required: Proficient with computer software, specifically Microsoft Office (Word, Excel, and Outlook). Clear, tactful written and oral communication with all levels of the organization and outside customers as needed. Maintain strict confidentiality in handling employees’ personal data. Great team player with a positive attitude within team and with internal customers. Ability to learn various financial and payroll systems and/or Web portals, including in-house payroll software. Exceptionally detail oriented. Analytical thinking; able to create data-heavy reports, see patterns and find solutions.

Preferred: Working knowledge of AS400 financial system or other payroll processing system.

CORE COMPETENCY REQUIREMENTS:

• Analytical Thinking
• Attention to Detail
• Flexibility
• Technical Capacity
• Communication
• Ethical Conduct
• Time Management

ESSENTIAL FUNCTIONS:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and talk or hear. The employee is occasionally required to lift up to 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Federal Labor Standards Act designation – Non-Exempt

Miller Pipeline retains the discretion to add to or change duties of this position at any time. This position description should not be considered all-inclusive.